- VISA REQUIREMENT
Delegates entering Malaysia are required to hold a passport valid for six (6) months or more from the arrival date. The delegates who are required to apply for a visa to enter Malaysia must first apply at any Malaysia Representative Office abroad or the e-visa Portal at https://malaysiavisa.imi.gov.my/. More information on the entire list of nations requiring a visa may be found at https://www.imi.gov.my/.
Yellow fever vaccination is mandatory for travelers traveling over 12 hours through high-risk countries, and those without a valid certificate face a six (6) day quarantine or are not permitted to enter Malaysia.
- MALAYSIA DIGITAL ARRIVAL CARD (MDAC)
As of 1 January 2024, all foreign nationals are required to complete the Malaysia Digital Arrival Card (MDAC) three (3) days before arrival via https://imigresen-online.imi.gov.my/mdac/main except those listed below:
- Citizens of Singapore;
- Diplomatic and Official Passport Holders;
- General Certificate of Identity (GCI) Brunei Darussalam Holders;
- Brunei Malaysia Frequent Traveler Facility Holders;
- Thailand Border Pass Holders; and
- Indonesia Cross-border Travel Document (PLB) Holders.
Other than those listed, delegates are required to show MDAC at the immigration counters.
- CUSTOMS REGULATION AND PROCEDURE
Under the provisions of the Customs Act 1967 (Amendment) 2019 and the Customs Regulations 2019, tourists or travelers entering or leaving Malaysia are required to declare all taxable goods, prohibited items, cash amounts, and negotiable monetary instruments (NMIs) in their possession, whether carried or contained in any of their luggage or vehicles.
Failure to declare or making a false declaration is an offense and will be subject to legal action under the Customs Act 1967. Further details on custom regulation and procedure via http://www.customs.gov.my/en.
- HOTEL TRANSFER ARRANGEMENTS
Please be advised that the organising committee will provide complimentary hotel transfers between Kuala Lumpur International Airport Terminal 1 to Sunway Resort Hotel on the designated dates. All delegates are advised to book flights directly to Kuala Lumpur International Airport Terminal 1. Ground transportation will be provided from KLIA and throughout the whole official programme. Delegates are kindly requested to arrange their own transportation to the meeting venue if their travel requirements fall outside the aforementioned dates.
- MEETING VENUE FACILITIES
All meetings will be held at Sunway Pyramid Convention Centre.
- BILATERAL MEETING ROOM
Bilateral Meeting Rooms are located at Luxor 1 & 2,Level CP4, Sunway Pyramid Convention Centre and will be available from 5 - 9 October 2025 from 0900 to 1700.. The allocation of the room will be arranged based on a first-come, first-served basis.
Delegations are requested to reserve Bilateral Meeting Rooms via https://forms.gle/Szg3SvFaiXZnw1HYA. For any enquiries regarding the Bilateral Meeting Rooms reservations, please reach out to Registration Team.
- PRAYER ROOM
A prayer room is located at Level CP4, Sunway Pyramid Convention Centre.
- ACCESS PROCEDURE
All delegates are required to collect their Meeting Badges during the on-site physical registration. Delegates must wear their Meeting Badges visibly at all times throughout all meetings and official social events.
- DRESS CODE
| Meetings |
► |
Business Attire |
| Working Dinner |
► |
Smart Casual |
| Welcome and Gala Dinner |
► |
Batik/ National Dress |
| Cultural Excursion |
► |
Casual |
- USAGE AND ISSUANCE OF LAPEL PINS
Distinctive and separate lapel pins will be provided for ASCC Ministers, ASEAN Secretary General, SOCA Leaders and ASEAN Deputy Secretary General. Lapel pins must be worn and visible at all times during the meeting.
- USAGE AND ISSUANCE OF BADGES
All registered delegates will be provided with Accreditation Badges, which must be worn and visible at all times during the meetings and related events. Access will be denied to non-accredited individuals and those who make improper use of their badges. Appropriate security arrangements and screening will be implemented and all individuals entering the event premises will be subject to security screening.
- LOSS OF BADGES
In case of any lost badges, delegates should notify their respective Liaison Officers to promptly report to the MOTAC ASCC Secretariat for the issuance of new badges.
- BATIK SHIRT FOR VIPs
The host will provide Batik shirts exclusively for ASEAN Council Ministers and SOCA Leaders to be worn during the Gala Dinner. Kindly submit the completed body measurement form via https://forms.gle/rXF8pJVGptn2tyq6A no later than 20 September 2025.
MOTAC will provide complimentary accommodation at Sunway Resort Hotel, Selangor for :
- ASCC Council Ministers, Timor-Leste Minister and Secretary-General of ASEAN on 6 - 10 October 2025 (4nights)
- SOCA Leaders, Timor-Leste and Deputy Secretary-General of ASEAN on 5 - 10 October 2025 (5nights)
Non sponsored delegates (delegates other than the ASCC Council Minister and SOCA Leaders) are requested to contact hotel directly regarding accommodation reservation, cancellation and modification. Non sponsored delegates will be responsible for all costs incurred during their stay including cancellation charges, telecommunication charges and other incidental costs. Delegates can kindly arrange the accommodation directly to the hotel venue or the satellite hotels detailed as follow :
SUNWAY RESORT HOTEL
1, Persiaran Lagoon, Bandar Sunway, 47500 Petaling Jaya, Selangor
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SUNWAY PYRAMID HOTEL
Persiaran Lagoon, Bandar Sunway, 47500 Petaling Jaya, Selangor
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SUNWAY LAGOON HOTEL
Jalan PJS 11/15, Off, Persiaran Lagoon, Bandar Sunway, 47500 Petaling Jaya, Selangor
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W STUDIO RESORT SUITES
Persiaran Lagoon, Bandar Sunway, 47500 Petaling Jaya, Selangor
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- LIAISON OFFICERS (LOs)
Liaison Officers (LOs) will be assigned to each ASEAN Member State, Timor-Leste and ASEAN Secretariat as follows:
- One for each ASCC Council Minister, Timor-Leste Minister and ASEAN Secretary General
- One for each SOCA leader, Timor-Leste and ASEAN Deputy Secretary General.
- PERSONAL SECURITY OFFICERS (PSOs)
One Personal Security Officer (PSO) will be assigned to each ASCC Minister, Timor-Leste Minister and ASEAN Secretary General.
Dedicated vehicles will be provided to all ASEAN Member States, Timor-Leste and the ASEAN Secretariat for the duration of the official programmes as follows:
- ASCC Council Ministers, Timor-Leste Minister and Secretary-General of ASEAN on 6 - 10 October 2025 (4 nights)
- SOCA Leaders, Timor-Leste and Deputy Secretary-General of ASEAN on 5- 10 October 2025 (5 nights)
Each delegation will also be provided with a van for transporting delegation members during the official programmes.
- Electricity
To use personal devices, please note that Malaysia's standard electrical power supply is 240 V and 50Hz. Based on British standards, the power plug socket is type G (3-pin). The committee will provide the extension cord in the meeting venue to allow delegates to recharge their devices when needed. It is suggested to bring a universal adapter.
- Currency and Banking
The Malaysian Ringgit is the currency unit used with the code MYR. Ringgit includes a banknote worth RM100, RM50, RM20, RM10, RM5, RM1, and 50 sen (cent) coins as well as 20 sen, 10 sen, and 5 sen coins. Malaysian payment systems are also enabled in cashless payment methods via debit cards, credit cards, and digital payment.
- Emergency Phone Number
Malaysia Emergency Response Services (MERS) 999 is an integrated system consisting of the Royal Malaysian Police (RMP), the Fire and Rescue Department of Malaysia (FRDM), the Ministry of Health Malaysia (MOH), etc.
- Videography and Photography
Delegates may be photographed or filmed by the official host photographers. Photos and a video compilation of the 33rd ASEAN Socio-Cultural Community will be available on the ASCC 2025 official drive.
- Consensus for Collection, Use, and/or Disclosure of Personal Data in Malaysia
Due to Malaysia Personal Data Protection Act 2010 (PDPA), which protects personal data and privacy, all participants shall be informed that the personal data and all activities during the participation will be collected, used, and/or disclosed. The Ministry for Tourism, Arts and Culture Malaysia hereby requires your consent for the collection,use and/or disclosure of your personal data for the output of the event. (Videos, photos, and all relevant publication media, etc.,) and for related implementations of the event.
OPTION 1 : Royal Klang Town Heritage Walk
Known for its deep culture and history, it is no surprise that Klang is regarded as the heart and soul of Malaysia. The town is home to different buildings, each with a unique design, allowing you to immerse yourself in its beauty, whilst deepening your knowledge of the wondrous buildings and other sites it has to offer.
Sultan Abdul Aziz Royal Gallery was the brainchild of the Eleventh Yang di-Pertuan Agong of Malaysia, the late Sultan Salahuddin Abdul Aziz Shah. Initially it was called "Muzium Kenangan" (Memorial Museum) and was built in 1988 at Jalan Kota, Kampung Jawa in Klang.
Sultan Abdul Aziz Royal Gallery highlights the rich history and heritage of the Selangor Sultanate, originating in 1766 from the Bugis Sulawesi Royal family of Opu Tanreburung Daeng Relaka of the Malay Archipelago.
OPTION 2 : Mah Meri Cultural Village
Hidden in the wonders of Carey Island in Malaysia, the Mah Meri indigenous cultural village can be found. Showcasing and bringing their culture for everyone to have a taste, the Mah Meri tribe are here to help you learn and discover more about their way of living. Bask and participate in the adventurous and sublime life of this culture through their lifestyle, food, and celebrations.
Founded in the year 2011, the Mah Meri Cultural Village aims to bring the Mah Meri, also known as the "Masked Men of Malaysia", culture back to life and to the public. After settling down in the heart of Carey Island over 100 years ago, the Mah Meri tribe brought their culture and customs to everyone else. While providing employment to the Mah Meri tribe, the group ensures the continuity of their cultural practices, arts, and rituals through the showcasing of their unique way of life.
